Administrative Assistant for NFX

We are NFX, a seed & series A venture fund with offices in Herzlia and the Silicon Valley. We’re building the venture firm we wish existed when we were running startups, and we’re looking for an Administrative Assistant to take over administrative operations at our office, located in Herzlia.

We’re doing things differently here at NFX. We’re not formal. We collaborate, we learn. We have fun and laugh a lot. We’re committed to being magic makers. We anticipate amazing things for you in this role and for all those reasons, are looking for someone extraordinary.

Who Are You?

You’re a highly organized and efficient pro with administrative experience and a basic understanding of the tenets of finance, though we are willing to provide some in-house training.

You’re a take-charge individual who feels comfortable working independently. Your track record supporting executives is excellent, and you take pride in giving them the peace that comes from properly managing their tasks.

You can make more hours appear each day. You work magic with schedules. You look at a jam-packed calendar and you see opportunities amidst the chaos. You see the forest for the trees and effortlessly give off an air of serenity no matter the challenge.

Challenges entertain you. We say we need to visit 5 countries in 4 days. You make it happen without even blinking. Throwing a party that people will remember? No sweat. You’ve done it before.

You’ve got a lot of hustle. No task is outside of your comfort zone – if you don’t know how to do something you’ll figure out how to make it happen. We move fast, and you’ll have no problem keeping up.

You get a buzz from making new friends. You’ll be representing NFX, and will have plenty of opportunities to share your infectious energy with everyone in the NFX network. You’re a cultivator of communities and you take great pride in taking care of those closest to you.

For you, life is fluid. There’s a blurred line between work and play. You know that sometimes the best work isn’t restricted to 9-5. You go with the flow, you’re flexible, and enjoy the ride.

Unfortunately…this role will *not* be a good fit for you if: Politics and drama entertain you, you enjoy the structured corporate world, or you’d rather work alone.

The nitty-gritty stuff.

You’ll be supporting an Operations Director and Managing Partner for a small office. You’ll be rolling up your sleeves to support the NFX team and the hundreds of Founders who are in our portfolio. You’ll be the point person for our Herzlia office, where you’ll keep things moving smoothly whether it’s scheduling meetings, greeting guests or helping with events. To make all this look easy, you ideally have some experience in administrative (or equivalent) roles, and a track record of delighting people. Your friends trust you with their secrets, and the Force runs strong with you.

Responsibilities and duties include but are not limited to:

• Calendar management- Gmail
• Front desk management- guests visits and phone calls.
• Administrative support to our GP and Operations Director
• Often changing projects management – travels, events, meetups etc.
• Interface with external suppliers

Requirements & experience we’re looking for include:

• Proficiency in written and spoken business English – this is a must
• Excellent interpersonal relations and personal responsibility, soul player with values of reliability and

integrity

• Proficiency with Microsoft Office computer programs, specifically MS Office
• Administrative experience – Advantage
• Gmail calendar, G Suite apps