Specialist, Administration and Business Support (Contract)

Technology Group

The Technology Group (TG) is a key enabler to keep our business moving forward and is constantly exploiting state-of-the-art information technologies to enhance GIC’s ability to be the leading global long-term investment firm. We aim to provide users with empowering and transformational capabilities, and to create an inclusive, innovative and integrated work environment.

We are looking for a Specialist, Administrative and Business Support (1 Year Contract), reporting to Division Head of Business Partners and Solutions on day-to-day administration and coordination requirements within Technology Group.

Roles & Responsibilities

• Manage and reconcile data coming from different sources, e.g. timesheet used for service invoices, official source user access records against system captured user access details
• Coordinate activities such as patching of software, vendor due diligence, Non-Disclosure Agreements (NDAs), questionnaires and responses
• Raise tickets for activities, e.g. firewall rules, user access take-on, infrastructure patching, etc and follow through on implementation
• Manage and coordinate outsourcing and vendor management requests and tasks, including reporting
• Raise procurement requests for software/license renewals
• Perform basic testing of end-user impact activities on business applications
• Liaise with external vendors or administrators from other departments to coordinate cross-department activities

Requirements

• Requires minimum 2 years of working experience in administration or support functions.
• Minimum Diploma in Business Studies, Engineering or equivalent qualifications.
• Open to consider experience non-financial or banking industries.
• Familiar in using Microsoft tools and ability to develop new skills through means of technologies.
• Strong organization skills with a problem-solving attitude.
• Ability to engage and manage effectively across teams within Technology.
• Organized, detail-oriented and ability to prioritize tasks and manage datelines.
• Demonstrate initiative to review and improve existing processes and operations.
• It will be a huge advantage if you have exposure or experience in using Jira or Confluence.

Our PRIME Values
GIC is a values driven organization. GIC’s PRIME Values act as our compass, enabling us to fulfil our fundamental purpose and objectives. It is the foundational bedrock which governs our behaviors, our decision making, and our focus. It informs both our long-term strategy as a firm, and the way we relate to our Client, business partners and employees. PRIME stands for Prudence, Respect, Integrity, Merit and Excellence.